Copy editing

Editing tools of the trade are a reliable red pen, a sharp lead pencil and an eraser

Editing tools of the trade are a reliable red pen, a sharp lead pencil and an eraser

Copy editing is the phase in a production schedule when an editor is looking at the detail of the text checking for  errors in grammar, usage,
spelling, punctuation and style issues including consistency of terms, cross-referencing within the text, labeling of images and connections between images and text.

Copy editing is a far more detailed process than proofreading. It follows the substantive edit and usually is the last process before the manuscript is typeset for printing (or in the final draft form before publishing on the Internet).

Copy editing can include the following editing processes:

  • checking heading/text organisation, logical flow and consistency of the narrative
  • checking for duplicated or repetitive text
  • making sure graphics and images have consistent style and enhance the reader’s experience
  • checking consistency of language: point of view, reading level for target audience
  • checking for gender, ethnicity, age and other biases
  • checking sentence construction, grammar, syntax, punctuation and typographical consistency (for example, correct usage of bold and italics as defined in the Style manual for writers, authors, editors and printers, 6th edition, 2002)
  • preparing a style sheet and an editorial checklist identifying major editing issues for the project.

Editing can also include elements of proofreading – checking for typos and formatting errors, and checking referencing and footnotes.

Need a copy editor? Contact Susie at Bold Type today. Call 0410 037 635 or email Susie.

Read more about publishing processes:
Substantive editing